Your Drivers Snap a Photo.
FleetSys Does the Rest.
Email a photo of any driver document — license, medical card, MVR, inspection report. FleetSys reads it with AI, files it, updates compliance status, and keeps you audit-ready. No data entry. No portal logins. No compliance gaps.
Fully loaded demo with sample data. See every feature in action.
Compliance on Autopilot
The renewal loop that eliminates manual compliance work.
FleetSys Notifies
A license is expiring. FleetSys emails the driver with specific renewal instructions and a simple ask: reply with a photo of the new document.
Driver Replies
The driver snaps a photo and replies to the email. No app download, no portal login, no training needed. Just a photo and send.
AI Reads & Files
AI vision extracts every field — name, number, expiration, endorsements. High confidence? Auto-renewed. Lower confidence? Flagged for quick staff review.
Every Compliance Workflow, One Platform
From document scanning to DOT audit — FleetSys manages the full lifecycle.
AI Document Reading
Upload or email a photo of any compliance document. AI extracts every field — names, numbers, dates, endorsements, violation codes — with confidence scoring and server-side validation. Supports CDLs, medical certificates, MVRs, inspection reports, training certs, and full DOT employment applications.
Compliance Center
Every expiring license, overdue physical, and open violation — one screen, zero surprises. Color-coded urgency, batch notifications, stale item flagging, and full activity timelines. Issues, incidents, drug testing, and onboarding all tracked in real time.
Driver Onboarding
New driver onboarding: send one email, track every form, know exactly what's missing. Structured checklists for Day 1 requirements and 30-day deadlines. Clear For Duty gate ensures no driver operates without complete qualifications.
Incident Response
Driver gets pulled over? FleetSys captures the inspection, flags violations, and generates corrective actions automatically. CAF workflow with digital signatures — assigned staff complete corrective actions via webform, no login required. Every remediation is documented and audit-ready.
DOT Audit Compiler
DOT audit notice? Pull your complete compliance package in minutes, not weeks. Auto-calculated lookback windows, recommended driver sample sizes, section-by-section checklists matching what auditors examine. Real-time progress tracking across all five audit sections.
The Bottom Line
Audit Confidence
Generate complete audit packets in minutes. Every document, every corrective action, every timeline — organized exactly how DOT auditors expect it.
Lower Insurance Costs
Proactive compliance management lowers your risk profile. Show carriers your automated safety workflows and documented training — negotiate premiums with data, not promises.
Driver Retention
Drivers stay when compliance is smooth. No chasing paperwork, no scrambling for expired docs. Reply to an email with a photo — done. Happy drivers, lower turnover.
Also Included
Everything else you need to run a compliant fleet.
Equipment 360
Registrations, annual inspections, maintenance history, and accident records for every vehicle and trailer.
Complete Driver Records
Licenses, physicals, MVRs, drug tests, training certs, incidents — everything auditors ask for, instantly accessible.
Multi-Org Management
Master accounts for C/TPAs and consultants. Manage multiple organizations with role-based access and aggregate reporting.
See It in Action
Our demo is a fully loaded FleetSys environment with realistic fleet data — drivers, equipment, compliance issues, and roadside inspections. Download test images and try the AI document scanners yourself. A built-in guide walks you through every workflow.
No credit card required. Demo accounts include 30 days of access with extensions available.
Let's Talk
Whether you want a live walkthrough, pricing information, or have questions about FleetSys — we'd love to hear from you.