Your Drivers Snap a Photo.
FleetSys Does the Rest.
Email a photo of any driver document — license, medical card, MVR, inspection report. FleetSys reads it with AI, files it, updates compliance status, and keeps you audit-ready. No data entry. No portal logins. No compliance gaps.
Fully loaded demo with sample data · or contact us
Built from 7 years managing DOT compliance for 50+ fleets — now available as a platform.
50+
Fleets Managed
7 Years
Compliance Operations
Thousands
DQ Files Processed
Compliance on Autopilot
The fastest path from expiring document to renewed and filed.
FleetSys Notifies
A license is expiring. FleetSys emails the driver with specific renewal instructions and a simple ask: reply with a photo of the new document.
Driver Replies
The driver snaps a photo and replies to the email. No app download, no portal login, no training needed. Just a photo and send.
AI Reads & Files
AI vision extracts every field — name, number, expiration, endorsements. High confidence? Auto-renewed. Lower confidence? Flagged for quick staff review.
Your team works their way. FleetSys adapts.
Average DOT audit fine
Manual audit prep time
Annual driver turnover (large carriers)
FleetSys addresses all three.
Every Compliance Workflow, One Platform
From document scanning to DOT audit — FleetSys manages the full lifecycle.
AI Document Reading
Upload or email a photo of any compliance document. AI extracts every field — names, numbers, dates, endorsements, violation codes — with confidence scoring and server-side validation. Two clicks to process: notify driver, confirm the AI's read. Done.
[Screenshot: AI reading a CDL photo with extracted fields]
Compliance Center
Every expiring license, overdue physical, and open violation — one screen, zero surprises. Color-coded urgency, batch notifications, stale item flagging, and full activity timelines. Nothing slips through the cracks. Every issue can be fully managed without leaving this page.
[Screenshot: Compliance Center with expiring issues and color-coded urgency]
Driver Onboarding
Every new hire walks the same path. Structured checklists across two tracks — before driving and within 30 days. Clear For Duty gate ensures no driver operates without complete qualifications. When the audit notice comes, you will be glad every file is complete. Your insurer will too.
[Screenshot: Driver onboarding checklist with completion progress]
Incident Response
Driver gets pulled over? FleetSys captures the inspection, flags violations, and generates corrective actions automatically. CAF workflow with digital signatures — assigned staff complete corrective actions via webform, no login required. Every remediation is documented and audit-ready.
[Screenshot: Roadside inspection with auto-generated corrective action form]
DOT Audit Compiler
DOT audit notice? Enter the date and FleetSys pulls your complete compliance package — minutes, not weeks. Auto-calculated lookback windows, recommended driver sample sizes, section-by-section checklists. Supplying documents almost immediately demonstrates the kind of competence that earns favorable treatment.
[Screenshot: Audit Compiler with progress tracking across five sections]
The Bottom Line
Audit Confidence
Generate complete audit packets in minutes. Every document, every corrective action, every timeline — organized exactly how DOT auditors expect it.
Lower Insurance Costs
Documented compliance management lowers your risk profile. Present your automated safety workflows and corrective action records at renewal — negotiate premiums with data, not promises.
Driver Retention
Smooth compliance means less friction for your best drivers. No chasing paperwork, no scrambling for expired docs. Reply to an email with a photo — done.
Also Included
Everything else you need to run a compliant fleet.
Equipment 360
Registrations, annual inspections, maintenance history, and accident records for every vehicle and trailer.
Complete Driver Records
Licenses, physicals, MVRs, drug tests, training certs, incidents — everything auditors ask for, instantly accessible.
Multi-Org Management
Master accounts for C/TPAs and consultants. Manage multiple organizations with role-based access and aggregate reporting.
On the Roadmap
Features in final development — available to all subscribers at launch.
Equipment Maintenance & Work Orders
Inspections trigger work orders. Work orders track to completion. Every repair is documented for auditors and insurers. The missing link between roadside violations and proven corrective action — feeding both the Audit Compiler and Insurance Report with the evidence they need.
Driver Attraction & Retention
Good drivers are rare. Most compliance work is corrections — FleetSys balances that with recognition. Set a budget, prioritize your values, and FleetSys recommends rewards for clean inspections, timely documents, and safe miles. Executed at the push of a button.
Insurance Competency Report
One-click report showing your compliance posture to underwriters. Documented best practices, corrective action follow-through, inspection trends, and year-over-year improvement. Lower premiums through demonstrated diligence, not just promises.
See It in Action
Our demo is a fully loaded FleetSys environment with realistic fleet data — drivers, equipment, compliance issues, and roadside inspections. Download test documents and try the AI scanners yourself. A built-in guide walks you through every workflow.
The demo data is a tribute to iconic characters and music stars of the 1980s. You might recognize a few names.
No credit card required. Demo accounts include 7 days of access with up to two 7-day extensions.
Simple, Transparent Pricing
Starting at $34 per equipment per month. Volume discounts for larger fleets.
Get Pricing DetailsPricing includes 2 drivers per equipment. Additional drivers billed at the same per-unit rate. Volume discount of $28/unit above 400 equipment.
Let's Talk
Whether you want a live walkthrough, pricing information, or have questions about FleetSys — we'd love to hear from you.